Pretty Complete Guide To Moving Outlook to a new Windows computer

Step 6: Finishing Touches – it feels so good now!

If you are going to use the NK2 from your old computer, use the following command to open the Outlook folder where the NK2 belongs and rename the old one to match the name of your new profile. (If Outlook created a new NK2 already, delete it first.)


Now start Outlook. Check your calendar and contacts folders then open a new message and click the To button. Do you see your Contacts?

Go to Tools, Rules Wizard and check your rules. Import the RWZ file if necessary.

In Tools, Options, Junk email, import the Safe and Blocked lists.

Step 7: Signatures & Stationery – outstanding options!

If you are using Signatures, custom Stationery, or want to save your custom dictionary, you’ll want to move these files to the new computer. Use the command below to open the folder where the Signature, Stationery, and Proof folders are (on both computers).

Outlook doesn’t use the Stationery folder under My Documents, the stationery needs to be in the appdata\roaming path. Create the Stationery folder if it does not exist.


After moving the signatures, you’ll need to configure your accounts to use them. This is in File, Options, Mail format tab, Signatures.

Note: For signatures created in older versions of Outlook, select the signature in the signature editor and press Save to convert it to newer HTML code. Repeat for each older signature. This converts the HTML to newer code (using CSS) and prevents inconsistencies which may come up when switching or deleting signatures in a message.


Take NOTE:

When you use a POP3 account and leave mail on the server, Outlook will always re-download all of the mail. If you use the data file in Outlook 2010 and use it in a new profile, Outlook 2010 and 2013 might not try to download the messages already downloaded, but moving from any other version will result in the messages being downloaded again.

Some email accounts can be configured to only allow new mail or mail that arrived after a certain date to be downloaded. Log into your account online and check your account options to see if you are one of the lucky ones. For most people, the only workaround is to log into the account using the web browser and move the mail to a new folder as Outlook will only download the mail that is in the Inbox.


Disclaimer – This information is derived from various resources. As such there may be other approaches and or options depending on the computer and software version. Double check before deleting anything.

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