Pretty Complete Guide To Moving Outlook to a new Windows computer

Step 2: Copy the Files to the New Computer – put your things away!

Install Outlook on the new computer, if you haven’t already.

If you are using Outlook 2003 or 2007, open the AppData Roaming folder using the following command and copy the NK2 file (and SRS and XML, if desired) to the folder. The VBA project goes into this folder also. If the Outlook folder does not exist under Microsoft, create it.


Put the .PST files in \My Documents\Outlook Files or in the desired location.

Open the Office folder using the command below and place the ribbon files in it.



Step 3: Create a Profile – smells fresh and clean!

After the .PST file is on the local drive, type Mail in the Search field on the Start menu or type Mail on the Start screen. Or go to Control Panel and find Mail then open the Profile dialog.

  1. Click the Show Profiles
  2. Click Add to create a new profile.
  3. Enter a descriptive name for your profile.
  4. Enter the name you want to use for your display name, your email address, and your password.

If your mail provider supports Auto Account Setup, Outlook will set your account up for you. (Most large ISPs support it.)  (this is usually the IMAP setup)

If your ISP doesn’t support auto account setup or if you want to set up an account using other server options, click the Manually configure… checkbox to set up your account yourself.

Choose the account type and click Next. Enter your name, email address and mail server names as well as your password. Most mail servers do not require SPA, so leave it unchecked unless your ISP tells you to use it.

After Outlook sets up the account using auto setup, you can click the Manually configure server settings box to get into More Settings and customize the Outgoing server settings.

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